Our website is made possible by displaying online advertisements to our visitors.
Please consider supporting us by disabling your ad blocker.
Page 1 of 3 123 LastLast
Results 1 to 10 of 22

Thread: Contracts and postponements

Hybrid View

  1. #1
    Solitaire Events Ltd's Avatar
    Join Date
    Jun 2005
    Location
    Reading
    Age
    55
    Posts
    42,914

    Default Contracts and postponements

    I'm sure this was discussed before, but I can't remember what the outcome was.

    I have had a client postpone their wedding until next year. They didn't tell me this until about a month or so before the date, but as they just wanted to change the date to next year, I didn't think it was a problem.

    However, if they now decide to cancel, there wouldn't be a cancellation fee as it would be outside the cancellation period.

    Should something be written in to my T&Cs about this? Does anyone else have it in their T&Cs?

  2. #2
    DazzyD's Avatar
    Join Date
    Feb 2008
    Location
    Between Sunderland & Durham
    Age
    48
    Posts
    5,064

    Default

    That's a very good point, Daz, and one which I'm sure many people wouldn't have considered. I know I haven't thought about this before, anyway.

    Maybe you could include something in your T&Cs that state that any amendments to the booking date on the original contract outside of the cancellation period are at the company's discretion and any subsequent cancellations will be charged at the full booking rate? I'm not 100% sure how best to word it but I'm sure you could come up with something!
    Dazzy D
    Lightning Disco & Entertainment

    Born to make you party!

  3. #3
    WWDJ's Avatar
    Join Date
    May 2009
    Location
    Warwickshire
    Age
    53
    Posts
    2,817

    Default

    Quote Originally Posted by Solitaire Entertainments Ltd View Post
    I'm sure this was discussed before, but I can't remember what the outcome was.

    I have had a client postpone their wedding until next year. They didn't tell me this until about a month or so before the date, but as they just wanted to change the date to next year, I didn't think it was a problem.

    However, if they now decide to cancel, there wouldn't be a cancellation fee as it would be outside the cancellation period.

    Should something be written in to my T&Cs about this? Does anyone else have it in their T&Cs?
    Interesting loophole that could be leveraged. We move dates, we cancel, no fee

    I guess it depends how your structure works. If you took a NRBF then that would stand anyhow and your cancellation fee would be based on how likely their cancellation would mean that you couldn't fill the date with another gig.

    If they phone and cancel next week, you'll likely fill the date next year anyhow so a cancellation fee shouldn't apply.

    It's probably more inconvenient that the date has moved and now you have to find a gig for a months time?

    It's something that I hadn't thought of though so there is nothing in my T&C's, but I don't think there needs to be (for me anyhow)

  4. #4
    Corabar Entertainment's Avatar
    Join Date
    Jun 2005
    Location
    Hertfordshire
    Age
    57
    Posts
    15,510

    Default

    Are you getting them to sign a new contract, or are you amending the existing contract by correspondence?

    Assuming the latter, you can easily cover it in the email you send to them when agreeing to the change of date / carry over of the deposit.

    It's just not practical to cover EVERY situation within your T&Cs.

    Getting technical, there is an argument that the T&Cs re cancellation apply to the original date, so any cancellation would be post the date written in to the contract, and therefore full-fee (or whatever your T&Cs state) would apply to any subsequent cancellation. However, I wouldn't like to reply on that argument when it can be so easily covered in the email, which, in effect, acts as a supplementary contract.

  5. #5
    Andy Collins's Avatar
    Join Date
    May 2011
    Location
    Swindon
    Posts
    401

    Default

    For the amount of times that this happens, I wouldn't bother and bite the bullet. If you have this in your T&C's then you are drawing attention to it, so other couples may think that it is acceptable to do this.

    If you do put it in your terms and conditions, I would include it in your cancellations bit and class it as such. Afterall if someone moves thier date 3 weeks before the performance date - you have little chance in finding anything else.

    So I would treat it the same as a cancellation. Afterall unless there is a very good reason... ie. the groom got hit by a bus, then why postpone?

  6. #6
    WWDJ's Avatar
    Join Date
    May 2009
    Location
    Warwickshire
    Age
    53
    Posts
    2,817

    Default

    Quote Originally Posted by Andy Collins View Post
    Afterall unless there is a very good reason... ie. the groom got hit by a bus, then why postpone?
    Could be any number of reasons ... financial, impending birth (unlikely in this case), health, job commitments (armed services) .....

  7. #7
    Solitaire Events Ltd's Avatar
    Join Date
    Jun 2005
    Location
    Reading
    Age
    55
    Posts
    42,914

    Default

    Quote Originally Posted by Andy Collins View Post
    For the amount of times that this happens, I wouldn't bother and bite the bullet. If you have this in your T&C's then you are drawing attention to it, so other couples may think that it is acceptable to do this.

    If you do put it in your terms and conditions, I would include it in your cancellations bit and class it as such. Afterall if someone moves thier date 3 weeks before the performance date - you have little chance in finding anything else.

    So I would treat it the same as a cancellation. Afterall unless there is a very good reason... ie. the groom got hit by a bus, then why postpone?
    The reason they postpone has nothing to do with me. They have already booked the same date next year, so in effect are putting it back a year.

    How can I treat it the same as a cancellation if they have just changed the date?

    What I am concerned about is them cancelling after changing the date.

  8. #8
    Andy Collins's Avatar
    Join Date
    May 2011
    Location
    Swindon
    Posts
    401

    Default

    I dont think the venue, caters, etc etc will take the same viewpoint.

    Just because they changed the date, I'm sure they will treat it as a cancellation because it effectively is just that. Cancel that date and arrange another. A month before should be treated as a cancellation in my view. Deposit lost and they should re-book and another depost taken.

  9. #9
    Solitaire Events Ltd's Avatar
    Join Date
    Jun 2005
    Location
    Reading
    Age
    55
    Posts
    42,914

    Default

    Quote Originally Posted by Andy Collins View Post
    I dont think the venue, caters, etc etc will take the same viewpoint.

    Just because they changed the date, I'm sure they will treat it as a cancellation because it effectively is just that. Cancel that date and arrange another. A month before should be treated as a cancellation in my view. Deposit lost and they should re-book and another depost taken.
    Deposit and 75% of the fee lost. Do you really think they will rebook again next year?

  10. #10
    Andy Collins's Avatar
    Join Date
    May 2011
    Location
    Swindon
    Posts
    401

    Default

    who cares, they booked and cancelled anyway?

    The venues work the same way Darren, business or charity??

Posting Permissions

  • You may not post new threads
  • You may not post replies
  • You may not post attachments
  • You may not edit your posts
  •