Charges for travel

[wensleydale]

By the sounds of it there are at least a couple of people travelling a fair distance for a gig this weekend.

How do you decide how much to charge for long distance gigs?

I tend to factor in my usual hourly rate that is required for the travel into the quote, as well as sufficient to cover the petrol- but when you consider a 3 hour trip e/w is essentially doubling the time you need for the event.

How do others work it out?

[Solitaire Events Ltd]

Hourly rate for me.

I can't see the point in charging mileage when you might be stuck in traffic for ages.

[wensleydale]

Hourly rate for me.

I can't see the point in charging mileage when you might be stuck in traffic for ages.
maybe i should have been a little clearer with the first post- if you charge an hourly rate do you charge the same hourly rate as for the disco itself???

[Solitaire Events Ltd]

maybe i should have been a little clearer with the first post- if you charge an hourly rate do you charge the same hourly rate as for the disco itself???

No. I think that would be fairly hard to justify in my case in the way that I work out charges.

[Paul James Promotions]

Hourly rate for me.

I can't see the point in charging mileage when you might be stuck in traffic for ages.

Interesting, but how do you calculate this prior to the day?

[spin mobile disco]

I have a distance scale. Anything so far is included anything in this band is +£20 and so on. This allows for a mix of fuel and time involved in the travelling.

[Danno13]

Similar to Spin for me, anything over 50 miles I add a bit, then a bit more for anything over 80.

[rob1963]

Officially, my set prices cover anything in my home county of Surrey, although in reality I'll go further than that for the same price.

I don't usually do long distance gigs unless it's a favour for someone I know, but I don't have set formulas for how much extra to charge. I just look at the distance, think about the extra time & diesel, and add on what I feel is a sensible amount.

[spin mobile disco]

With fuel prices getting so high I must admit to thinking of raising charge of either distance charge or disco price. Costing £60 a week in diesel just for disco's . Really starting to cut in on profit.

[rob1963]

With fuel prices getting so high I must admit to thinking of raising charge of either distance charge or disco price. Costing £60 a week in diesel just for disco's

:eek: :eek: :eek:

I don't spend much more than that on diesel in a MONTH...

...and that's not just for discos, but everything else as well!

[Shaun]

First 10 miles are free - thereafter, £1 per mile (charged one way). I'll also add an additional small fee (per additional hour of travel) to cover my time if the drive is more than an hour.

[rob1963]

If I did that, I'd make a fortune...

...last Friday, I clocked up 45 miles each way, and didn't charge a penny extra!

[DazzyD]

There's some good suggestions on here.

My travel charges are simple. I have a number of areas which I cover which are inclusive of travel. These cover about a 40 mile radius. Anything outside this area and an "Out Of Area" supplement is charged which, at present is £25. This may sound a bit steep to some but it covers my time and extra expense in fuel costs. Don't do too many Out Of Area gigs but the ones I have done the clients have been happy to pay. Most Out Of Area clients have seen me work before so they know I'm worth it!

[rob1963]

My travel charges are simple. I have a number of areas which I cover which are inclusive of travel. These cover about a 40 mile radius. Anything outside this area and an "Out Of Area" supplement is charged which, at present is £25. This may sound a bit steep to some but it covers my time and extra expense in fuel costs.

On the contrary, I think it's actually very cheap for the extra time & fuel required when travelling more than 40 miles.

[Spirits High]

Officially, my set prices cover anything in my home county of Surrey, although in reality I'll go further than that for the same price.

I don't usually do long distance gigs unless it's a favour for someone I know, but I don't have set formulas for how much extra to charge. I just look at the distance, think about the extra time & diesel, and add on what I feel is a sensible amount.

Pretty much how I play it, as I reckon i'm one of "travellers" this weekend I think I should point out that I dont normally take bookings for Weddings in Braintree but it is a favour for an ex work colleague from Belfast so not my normal area.


There's some good suggestions on here.

My travel charges are simple. I have a number of areas which I cover which are inclusive of travel. These cover about a 40 mile radius. Anything outside this area and an "Out Of Area" supplement is charged which, at present is £25. This may sound a bit steep to some but it covers my time and extra expense in fuel costs. Don't do too many Out Of Area gigs but the ones I have done the clients have been happy to pay. Most Out Of Area clients have seen me work before so they know I'm worth it!

Pretty much the way I work mine out.

[DazzyD]

I think I mixed my words up a bit there, rob. What I meant was my area covers 20miles each way from base. So it's not really a radius is it? Maybe it should be a circumference of 40miles (does that sound right? My grandad died this morning and I haven't really got my thinking head on. I'm just on here as a bit of a release.)

[Vectis]

:eek: :eek: :eek:

I don't spend much more than that on diesel in a MONTH...

...and that's not just for discos, but everything else as well!


I spend that on diesel every 6-7 MONTHS! :D

Van only did 1100 miles between the last two MOTs :cool:

[rob1963]

I think I mixed my words up a bit there, rob. What I meant was my area covers 20miles each way from base. So it's not really a radius is it? Maybe it should be a circumference of 40miles (does that sound right? My grandad died this morning and I haven't really got my thinking head on. I'm just on here as a bit of a release.)

You didn't mix up your words, you just put the wrong distance.

If your charges cover gigs up to 20 miles from base, then they cover a radius of 20 miles, and not 40 as you stated in your previous post.

In that case, I think your £25 extra fee for travelling more than 20 miles is probably about right.

I'm very sorry to hear the sad news about your grandad.

[rob1963]

I spend that on diesel every 6-7 MONTHS! :D

Ahhhh...but I hear your ferry costs are slightly higher than mine!

:rolleyes:

[DazzyD]

Thanks for that, rob. It wasn't a surprise though. He's 83 and hasn't been well for a while. Lot his mind after after xmas and then lost a lot of weight. I saw him last sunday and knew it wouldn't be long.

I think the word I was looking for was diameter. It should have been a 40mile diameter. But then again 20 mile radius does sound better!

[rob1963]

Thanks for that, rob. It wasn't a surprise though. He's 83 and hasn't been well for a while. Lot his mind after after xmas and then lost a lot of weight. I saw him last sunday and knew it wouldn't be long.

I think the word I was looking for was diameter. It should have been a 40mile diameter. But then again 20 mile radius does sound better!

I'd stick to the phrase 20 mile radius...definately sounds better!

:)

[Shaun]

My grandad died this morning and I haven't really got my thinking head on. I'm just on here as a bit of a release.)

Sorry to hear that Dazzy. My thoughts are with you and your family.

[DazzyD]

Thanks for your kind words shaun. Like I said, we knew it was coming.

I was hoping to throw myself in to the discos this weekend but some nugget has just cancelled for tomorrow night. Still, I get to keep the money! Think I might have a good drink if nothing else comes in! It's been ages!

Doing a 7 hour karaoke disco on Sunday so that should take my mind of things for a little while. Aside from that, I've got three kids to keep me demented over the easter break!

[CRAZY K]

By the sounds of it there are at least a couple of people travelling a fair distance for a gig this weekend.

How do you decide how much to charge for long distance gigs?

I tend to factor in my usual hourly rate that is required for the travel into the quote, as well as sufficient to cover the petrol- but when you consider a 3 hour trip e/w is essentially doubling the time you need for the event.

How do others work it out?

I travel extensively ( Ipswich next Saturday :eek: ) and I tend to charge extra for longer distance standard gigs ( excluding Weddings or Westerns) by adding on fuel rather than the hours.

So take a base cost for a local gig on 4 hours --then add around £50 for an hour each way normal running time--add £100 for two hours each way.

I spose approx its 50 p per mile.

I dont reckon on normally travelling more than that unless its a Wedding or a Western where we charge more anyway as they are unique shows.

If its a Wedding or a Western we have a fixed charge for a radius from here up to a max 120 miles --if its closer I dont reduce the charge because theres always a snag--like my next Wedding gig which is one hour away BUT at the last minute they want an early set up--so I have costed for things like that and dont worry.

As fuel costs keep going up you have no alternative --you have to charge.

CRAZY K

[Shaun]

As fuel costs keep going up you have no alternative --you have to charge.



Absolutely!!

Time is money, and fuel costs money. We should charge accordingly, nothing is free in this world.

[CRAZY K]

Absolutely!!

Time is money, and fuel costs money. We should charge accordingly, nothing is free in this world.

I was going to extend that and say this ( but my upload to You tube was playing up!)

If you price ahead a year or two you need to be very careful on forward pricing--I have had many debates on here with people over this and I think I have the right view which is---why give discounts for forward bookings when its likely to cost you money-as evidenced by the increase in fuel charges--assuming you travel a bit--other Motoring costs increasing--PAT tests getting bigger with more equipment etc.

If you only work round the corner --like Rob--fair enough not a problem.

:D :D :D

CRAZY K

[PropellerHeadCase]

I intend to do the equivalent in the UK of what I do here - no charge for driving within the toll-free dialling/area code from base (which works out to about 12 miles) then use Revenue's own mileage charges for anything more... 40p/mile, by the way.

[Have a disco]

Im a £1.00 per return mile after first 20 miles which is deemed as fair by most I know this is not including earlyset up costs

[djsteve10]

anything over an hours drive away from me then i start to charge extra but i dont often take on anything that is over an hours drive away unless it is a job that i know i can pull of at big money.

I wouldn't want the risk of driving home on a long distance 2 hour drive after a 1am finish , a 45 min packdown... just too risky if you have been up and working all day aswell, Would rather drive an hour and know that i will be home safe and imn bed and not fall asleep at the wheel or have to park up at a service station and tank myself up with caffene.