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Thread: Covid: Contract wording going forward.

  1. #21

    Join Date
    Feb 2015
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    Reading, Berkshire
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    38
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    Quote Originally Posted by DJ Jules View Post
    IThe reason I went back over the guidance was to try and get a definitive answer about whether fixed costs were allowed to be included when calculating "Covid19" refunds - as one of the wedding industry action groups shared a guest blog from a photographer posted on Stanford Gould's website that contradicted advice that Heather Stanford gave in the early days of lockdown. I don't know if anyone else knows the answer to that question?
    Unfortunately, the only time you get a 'definitive' answer is in court.

    Only a judge can determine. And because this is an unprecedented situation, I don't think there are any precedents in place for this. Until someone goes to court over it, we won't know.

    Fixed costs are a very grey area - and typically aren't permitted to be included, because the argument is that those cost weren't incured by the person booking you - the costs were there regardless of whether they had booked or not. Where as responding to emails after the booking was set up is a cost that only occurred because of the booking, so is directly attributed to the booking, and therefore easy to charge. A venue for example may have provided a meal tasting session, and a photographer may have done a pre-wedding photo shoot. Both of those are chargeable, and arguably more tangible.

    It should make us start to look at how we've arrived at our prices, and what the input for those prices are, so they are easier to break down in the future. Sending out something tangible that has a value can also help.

    For example, Derek Pengelly's now defunct book 'Wedding Day Secrets' could be posted out along with their booking confirmation, and their login details to their online planning system. You could then argue that the value of setting up their online booking system login and providing the book have a value of £100 in total. It's then easier to justify the deposit. It only takes a couple of emails early on to take the cost up to £150.

    I'd suggest looking at past bookings and considering:

    Time spent setting up the booking/providing assistance in the run up to the day
    Cost of Equipment Hire
    Hourly rate on the day

    The problem is, when you do this, it often just highlights how low the rate of a DJ is.

    Try and hire a DJ kit for the evening - I think you'd be looking at around £300.

    Add on 5 hours performance, plus an hour setting up/taking down and travel to/from the venue - let's say 8 hours in total at £35/hour = £280

    You're likely spending around 4-5 hours minimum preparing the event, answering emails from the person who booked you etc = £175

    So we arrive at a fee of £755 for a typical evening function...

    ** Edit **

    Hey, we must be getting close to normality - I've managed to turn this into a pricing thread

  2. #22

    Join Date
    Nov 2008
    Location
    Midlands
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    72
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    Quote Originally Posted by rth_discos View Post

    Try and hire a DJ kit for the evening - I think you'd be looking at around £300.
    You would get a basic PA and lights for 100 or so people for a bit less than that figure, but if you wanted a decent quality PA to play to an event of 400 or so, with a bit more in the way of lighting than a pair of Swarm wash FX's it would be nearer £500. Add in high-end equipment, dry-ice, dance floors, projection kit etc, etc, and the sky's the limit.
    Inside every old person, is a young person wondering 'What The Hell Happened'. Tempus Fugit

    Disco 4 Hire

  3. #23

    Join Date
    Nov 2014
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    Durham, Co Durham
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    Quote Originally Posted by Pe7e View Post
    You would get a basic PA and lights for 100 or so people for a bit less than that figure, but if you wanted a decent quality PA to play to an event of 400 or so, with a bit more in the way of lighting than a pair of Swarm wash FX's it would be nearer £500. Add in high-end equipment, dry-ice, dance floors, projection kit etc, etc, and the sky's the limit.
    It totally depends where you look. Dry hire prices vary a lot. I found out I could hire a big rcf rig for way less than the repayments on buying one for myself. Handy to know should I ever need one which is looking more unlikely by the week.

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